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MORI DocID: 1451843

which he is unable to produce, the employee must submit a signed
written statement describing, to the best of his ability, the conditions under which the document or documents were either lost or
destroyed. The controls that now exist were not in operation when
Howard Hunt was an employee, which may explain how he was able to
obtain documents issued in the 1960s. Nor do these controls apply
effectively to non-employees over whom the Agency has no control.
Most disguise material -- other than documents -- is regarded as
retrievable and non-sensitive and OTS is not too concerned if
disguise material is not returned.

6. A new computerized system is being readied called CENBAD
(Central Badge and Credential System). Initially this system will
include all of the issuances of the badge office, CCS, Central
Processing and the motor pool. The system will provide a monthly
listing to these four components of all credentials issued and
could be used to request outstanding credentials at the time of
checkout. As a follow-up the system will provide a weekly credential status of all employees who have separated but for whom CENBAD
still shows outstanding credentials.

Conclusions

7. Since the issuance of DOI 240-4 there has been a very
definite improvement in the controls exercised over alias documentation. By requiring that every request be routed through CCS/OCB
for concurrence, a very complete file of all alias documents issued
has been compiled. The probability is slight that an Agency employee
could design or retire an alias without having been queried about all
alias documents which had been issued to him. This practice, while
currently observed in the Agency, has no standing as a general requirement and exists only as an administrative instruction in one
of the Agency's directorates.

8. The OTS computerized system, when operational, should tend
to reduce the number of outstanding documents since a justification
every six months will be required for their retention. The CENBAD
system will not only make the CCS/OCB control even more effective
by mechanizing the up-to-date listing but in the rare instances
when an officer might depart without turning in his documents,
CENBAD will provide this data weekly to allow for a follow-up.

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